|Employee Name:||Job Title: Sr. Financial Analyst, Travel Services|
|Reports to (name):||Reports to (title): Director, Travel Services|
|Employee signature:||Date Signed by Employee:|
|SupeNisor Signature:||Date Signed by Supervisor:|
Remember to provide information based on your actual job; not what you think could or should be the job. Once completed, please forward the job profile to your immediate supervisor and for final review and submission to your Business Partner. If you have any questions, please contact your Human Resources Business Partner.
The information on this job profile indicates only the general nature and level of work performed by employees assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties and qualifications required of employees so classified.
The job's primary purpose and overall scope of responsibility.
Why does your job exist? (Refer to Section 1 of instructions)
|The Senior Analyst produces various financial and management reports needed to monitor policy compliance, measure cost savings and report contractual requirements, using specialized software such as such as Agresso System and Amex Accountinglink. The Senior Analyst also manages Travel Cash Receipts and acts as the primary back-up to the Travel Information Coordinator.|
The job's most important functions and responsibilities and percentage of time.
What is done? Why? and When? (Refer to Section 2 of instructions)
20% Prepare financial analyses and reports
For contractual compliance purposes, the Sr. Analyst prepares monthly and quarterly reports for airlines with which the Company has contracts. The Sr. Analyst also runs reports from Agresso and SAP to assist with internal audits or other internal requests for information.
20% Manage American Express payments and reconciliations
The Sr. Analyst ensures that the Travel Department has a signed, completed Travel Authorization form for any booking made to Travel's Corporate American Express card(s) and ensures that all proper documentation is received before invoices are paid (which may involve researching or tracking down documentation).
10% Manage variance analyses of monthly vendor contractual obligation reports
On a monthly basis, the Sr. Analyst prepares and sends reports to airlines with which the Company has contracts in order to report the Company's volume of flights (to ensure that the Company meets volume targets). The Sr. Analyst also ensures that the airlines properly calculate and pay to the Company any rebates due under the contracts.
10% Research billing issues
The Sr. Analyst is responsible for researching billing disputes with American Express or other vendors used by the Travel Department.
5% Verify rebates and vendor commissions are received
The Sr. Analyst verifies that vendor rebates and vendor commissions are received and in the proper amount.
5% Review and reconcile cash receipts
The Sr. Analyst assists in reviewing, documenting & reconciling Cash Receipts (air, hotel, car commission).
5% Set up new Travel Accounts
The Sr. Analyst sets up new travel accounts in the SAP system.
5% Provide reporting to third parties and other internal groups, as necessary
In response to inquiries about use of travel (airlines, hotels, etc.), the Sr. Analyst provides reports to various departments within the Company, as requested.
5% Review and verify invoices received from management consultants
The Sr. Analyst is responsible for reviewing and verifying invoices received by the Travel Department by consultants and temporary employees who provide services to the Travel Department.
5% Prepare journal entries for allocation of Amex charges, air commissions
The Sr. Analyst is responsible for allocating to appropriate divisions and departments all charges made on Travel's Corporate American Express cards.
5% Collate management reports
The Sr. Analyst collates travel reports from SPE businesses outside the U.S. (UK, France, Germany).
5% Ad hoc projects
The Sr. Analyst is responsible for various ad hoc projects, which may include preparing Excise Tax Refund Claims (i.e., to receive tax refunds on rebates the Company receives from airlines); or preparing spend analyses for internal clients.